Date: 20th April 2018  Time:4:53


Privacy Policy for the Cumbria Family History Society Web Site

We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.

(1) What information do we collect?

We may collect, store and use the following kinds of personal data:

(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type, referral source, length of visit and number of page views);

(b) information relating to any transactions carried out between you and us on or in relation to this website, including personal information collected during and on line application for new or renewed membership and relating to any purchases you make of our goods or services;

(c) any information that you provide to us for the purpose of registering with us;

(d) information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters;

(e) any other information that you choose to send to us;

(2) Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We use both 'session' cookies and 'persistent' cookies on the website when using the Forum. We will use the session cookies to keep track of you whilst you navigate the website; We will use the persistent cookies to enable our website to recognise you when you visit so you do not have to log in each time, you have the option of changing this when you log in;

Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date which will normally be one year from your latest visit to the web site.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking 'Tools', 'Internet Options', 'Privacy', and selecting 'Block all cookies' using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one and you will be unable to use the Forum.

Each browser will have it own way of dealing with cookies, however the majority of people use Internet Explorer, to see cookie use in Internet Explorer you can press F12 which will bring up a small utility window. From the menu choose Cache than then View Cookie Information. This will open a new tab or window to show you what cookies are set for that domain and what they contain.

This website used cookies for four purposes: 1. For administrative log in which will not affect normal users of the website. 2. For using the Forum and Members Areas, two cookies are required, one which is a session cookie and allows you to navigate the site, this contains only a random value unique to you to enable you to use the site. The second is only set if you are a registered member, this enables to Forum to recognise whether you are logged in or not, when you log in you can decide how long this cookie remains valid for by setting the appropriate log in period. 3. A cookie is used to define whether or not you have agreed to the use of cookies, this cookie is set when you accept cookies when initally visiting the site. This cookie does not contain any information it is just there to signify acceptance and it remains valid for one year from acceptance. 4. A cookie to identify a user to hold thier shopping basket identity, this does not contain personal information or purchase details it only contain a unique reference.

The cookies used on this site when set are as follows

NAME SMFCookie10 , this is the log in cookie for registered users of the Forum and Full Members.
VALUE a%3A4%3A%7Bi%3A0%3Bs%3A1%3A%221%22%3Bi%3A1%3Bs%3A40%3A%22d086cf467cdd04541496955da5fbb9888298ffc0%22%3Bi%3A2%3Bi%3A1527415044%3Bi%3A3%3Bi%3A0%3B%7D
EXPIRES Three years after the most recent access to the Forum or the Website.

NAME jsCookieCheck, this is the cookie to signify you have accepted cookies.
VALUE null
PATH /smfmsgbrd/
EXPIRES One year after acceptance

NAME PHPSESSID, this is the session cookie to allow you to navigate the Forum.
VALUE kg85raqq3bqahjbplvm78q5cu5
EXPIRES At the end of the Session

NAME CFHSSHOP, this is the session cookie to allow you to maintain a shopping basket.
VALUE A random string of characters unique to the user but containing no personal information.
EXPIRES Two years after the most recent access to the shopping area.

(3) Using your personal data

Personal data submitted on this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

We may use your personal information to:

(a) administer the website;

(b) improve your browsing experience by personalising the website;

(c) enable your use of the services available on the website;

(d) send to you goods purchased via the website, and supply to you services purchased via the website;

(e) send statements and invoices to you, and collect payments from you;

(f) send you general (non-marketing) commercial communications;

(g) send you email notifications which you have specifically requested;

(h) send to you our newsletter and other marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);

(i) provide third parties with statistical information about our users, but this information will not be used to identify any individual user;

(j) deal with enquiries and complaints made by or about you relating to the website;

Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.

We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

All our website financial transactions are handled through our payment services provider, Paypal. You should only provide your personal information to Paypal after reviewing the Paypal privacy policy (available at We will share information with Paypal only to the extent necessary for the purposes of processing payments you make via our website.

(4) Disclosures

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose information about you:

(a) to the extent that we are required to do so by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

Except as provided in this privacy policy, we will not provide your information to third parties.

(5) International data transfers

Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this privacy policy.

Information which you provide may be transferred to countries (including the United States) which do not have data protection laws equivalent to those in force in the European Economic Areas (EEA) or European Union (EU).

In addition, personal information that you submit for publication on the website will be published on the internet and may be available, via the internet, around the world.

You expressly agree to such transfers of personal information.

(6) Security of your personal data

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on our secure (password- and firewall- protected) servers. All electronic financial transactions you make to or receive from us will be encrypted using SSL technology.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping any password and user details confidential. We will not ask you for your password.

(7) Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website.? You should check this page occasionally to ensure you are happy with any changes.? No other advice will be given of any change as in most cases we have no means of contacting users of the website.

(8) Your rights

You may instruct us to provide you with any personal information we hold about you.? Provision of such information may be subject to the payment of a fee (currently fixed at £10.00).

You may instruct us not to process your personal data for marketing purposes by email? at any time.? (In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal data for marketing purposes.)

(9) Third party websites

The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites. Whilst we will endeavour to alert you to external links we will not be held responsible should this not be done.

(10) Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.

(11) Contact

If you have any questions about this privacy policy or our treatment of your personal data, please contact us via the contact form on the website.

(12) Data controller

The data controller responsible for this website is Cumbria Family History Society.

This privacy policy is courtesy of

Employment Law Contracts and Website Law

© Cumbria Family History Society. Registered Charity No.518393

Member of Fed F.H.S’s. N.W.Group of F.H.S’s & Assoc. of S.A.F.H.S.